Meeting minutes/log on imfreedom.org website
lschiere at pidgin.im
Sat May 31 09:34:29 EDT 2008
On Fri, May 30, 2008 at 01:26:23AM -0500, Mark Doliner wrote:
> Hey Luke (or anyone, really), do you have the minutes and/or a log from our
> two board meetings? Do people think it's a good idea to put that on the
> imfreedom.org website? I'm in favor of it.
> I checked the website into mtn, by the way (with help from Ethan). You should
> be able to check it out from the org.imfreedom.www branch.
Minutes of the last two meetings are attached. I also have logs of
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Luke Schierer, Ethan Blanton, Evan Schoenberg, Nathan Walp & Sean Egan in attendence.
Mark Doliner and Mark Spencer absent.
Legal obligations resolved until 20080504, when we can no longer use "Gaim". Non-profit status not yet filed.
We have $7,996.64 in account. We have taken in $15,000 of which $3,000 was held for Adium and disbursed to them.
We have spent $3,090.96 on artwork.
We have spent $26 on wire fees.
We have spent 103.87 on credit card processing.
We have spent $7.63 on postage.
We have spent $775 on legal fees.
Reported on Server costs and explained the advantages of a server.
The board voted to defer this decision pending more research.
The board unanimously voted that the vp continue to look into the possibilities of selling Pidgin tee-shirts and other merchandise.
The board unanimously voted that a webpage for imfreedom be created.
The board unanimously voted to create discussion at imfreedom.org
The board voted that the president would invite devel at pidgin.im and adium-devl at adiumx.com to disccusion at imfreedom.org
The board voted to re-elect all officers.
The board voted that an agenda would be published no less than one week in advance of the meeting.
The board voted that:
Any proposal dealing with the expenditure of more than a total of $100 (either as a one-time cost, or the sum of recurring expenditures), must be proposed at least one week before votes are collected. It may either be proposed for an email vote with one week of notice, or proposed for vote at a board meeting, provided that the text of the proposal is present in the meeting agenda one week in advance.
The board voted that the website contain the following:
1) A statement clarifying that IM Freedom, Inc. does not direct the day-to-day development of Pidgin, libpurple, Adium, or any libpurple related project.
2) A statement that any funds donated to IM Freedom, Inc. in no way entitle the donator to any special privileges or control over the activites of IM Freedom, Inc. or the disbursment of their donation.
3) Information reguarding the public mailing list, discussion at imfreedom.org, and the archives of board at imfreedom.org (as appropriate).
4) A regularly updated statement on the activites being pursued by IM Freedom, Inc. as discussed on the mailing lists and voted on by the board.
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The minutes of the previous meeting were approved as read.
The board re-elected all officers and directors to their current position, there being no one running opposed.
The board unanimously voted to amend the by-laws to read
The mailing address of the corporation shall be 2515 4th Ave. #1108, Seattle, Washington. ?The corporation may have offices within or without this state as the board may from time to time determine or the business of the corporation may require.
The board unanimously voted to amend Article IV, Section 3 of the by-laws to read:
She or he shall, when duly authorized by the Board of Directors, sign and execute all contracts in the name of the Corporation.
The board voted to amend Article IV Section 1 of the by-laws to read:
Unless otherwise provided for in the Certificate of Incorporation, the Board may elect or appoint a President, one or more Vice-Presidents, a Secretary and a Treasurer, and such other officers as it may determine, who shall have such duties, powers and functions as hereafter provided. All officers shall be elected or appointed to hold office until the annual meeting of the Board. Each officer shall hold office for the term for which she or he is elected or appointed and until her or his successor has been elected or appointed or qualified. Any officer may, with the approval of the Treasurer, sign all checks, drafts, notes, and order for the payment of money, as duly authorized by the Board of Directors.
The Board voted to amend Article IV Section 5 to remove the clause that read
he or he shall also sign all checks, drafts, notes, and order for the payment of money, which shall be duly authorized by the Board of Directors and shall be countersigned by the President
The Board voted to defer decision on conflict of interest policy, and to vote via email. Ethan reminded the Board that an email notice is required, followed by a one week deferal. Voting shall open on May 28th and close on the 31st at midnight.
We opened the year with $9,627.74, and closed the year with $7,810.64.
$801 on artwork
$775 on legal fees
$218.87 on credit card processing
$21 on bank charges
$1.23 on postage
We have spent:
$150 on credit card processing.
$25 in bank fees.
The treasurer believes the $25 to be erroneous, and is working with the bank to straighten this out.
The VP requests info on what the credit card processing. The treasurer reports:
the credit card processing fees were authorized so that we could readily accept donations, which we have not yet arranged as we have not yet resolved our tax-exempt status
The books were approved.
The Board authorizes the Treasurer to open an interest bearing savings account at our current institution, Chater One/RBS Citizens Bank.
The Board adjourned.
More information about the Board