Google Summer of Code mentor summit reimbursements

Ethan Blanton elb at
Thu Oct 22 14:54:01 EDT 2009

Hi all,

As most of you are probably aware, each year we send a couple of
Summer of Code mentors to the Google Summer of Code Mentor Summit in
Mountain View.  Google reimburses mentors for their travel expenses
for this summit.  This year, those reimbursements are being paid en
bloc with our mentor payments for Summer of Code.  As those mentor
payments have in the past taken some time to get completely settled, I
would like to request authorization to reimburse the mentors traveling
to the summit (Gary Kramlich and myself) once I have collected the
appropriate travel receipts, and before the Google reimbursement
arrives.  I anticipate the total being somewhere around $700.

Note that this does not represent any actual outlay on the part of
IMF, Inc., aside from any interest which might have been earned on the
reimbursement money in the interim.  We are simply causing IMF to
float the debt rather than individual mentors.

If directors could vote 'Yea' or "Nay' on the following proposal in a
timely fashion, I would appreciate it:

    IMF, Inc. shall reimburse mentors traveling to the 2009 Google
    Summer of Code Mentor Summit for their actual travel expenses
    (those expenses to be reimbursed to IMF by Google at a later date,
    and no others) once appropriate receipts demonstrating actual
    expenses have been provided.

As I am a reimbursed party under this proposal, I recuse myself from
this vote.

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